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USEFUL TIPS

Accept, the thing you can not change.

Change the thing you can.

Wisely know the difference between the things you can not change & the things you can change.

Management Few Brief Tips
How to Break a Bad Habit
Time Efficiency
How to Work Efficiently
Appointing a Consultant
Recommended Sleep Position for Healthy Person
Money Management
Rules of Living
Freedom
Courage

Management - Few Brief Tips

Don't Do Anything:
Your job as a manager is to "plan, organize, control and direct." Don't let yourself waste valuable time by falling back on what you did before you became a manager. We know you enjoy it and you are good at it. That's why you were promoted. Now you need to concentrate your efforts on managing, not on "doing".

You never have to make up for a good start:
If a project or a job gets off to a bad start it can be difficult to catch up. Do your planning up front so you get a good start and you won't regret it.

Get out of your office:
Management By Walking Around (MBWA) does work. You make yourself more approachable. You get information first-hand. You find out what's really happening.

Lead by example:
If you ask your employees to work overtime, be there too. Just because company policy allows it, don't fly first-class if your associates are in coach on the same plane. Be a leader -
it's tougher than being a manager, but it's worth it.

Delegate the easy stuff:
The things you do well are the things to delegate. Hold on to those that are challenging and difficult. That is how you will grow.

Don't get caught up in 'looking good':
"Work happily together. Don't try to act big. Don't try to get into the good graces of important people, but enjoy the company of ordinary folks. And don't think you know it all. Never pay back evil for evil. Do things in such a way that everyone can see you are honest clear through."

'Quality' is just conformance to requirements:
You get the behavior you critique for, so set your standards and then require conformance to them. Quality will come from that effort, not from slogans, posters, or even threats.

Learn from the mistakes of others:
You can't live long enough to make them all yourself.

Set S.M.A.R.T. Goals:
Goals you set for yourself, or others, should be Specific, Measurable, Achieveable, Realistic, and Time-based.

Set an example:
"One of the most significant parts of a manger's job is for them to become a positive role model that can pull a team together and deliver the level of service expected from their customers."

Know Your GPM:
In engineering, gpm is gallons per minute, a design criterion. In Management GPM is an acronym for Goals, Plans, and Metrics. To achieve your goals, you must first determine what your Goals are. Then you have to develop a Plan that gets you to your goal. Finally you need Metrics (measurements) to know if you are moving toward your goal according to your plan.

Train Your Supervisors:
The key to your business success is the productivity of your employees. The key to employee productivity is their perception of their immediate supervisor. Invest in training your supervisors and managers. It will pay off.

You Can't Listen With Your Mouth Open:
Your associates, your employees, your suppliers, your customers all have something of value in what they have to say. Listen to the people around you. You will never learn what it is if you drown them out by talking all the time. Remember, the only thing that can come out of your mouth is something you already know. Shut up and learn.

Practice what you preach:
To lead, you have to lead by example. Don't expect your people to work unpaid overtime if you leave early every day. Don't book youself into a four star hotel on business trips and expect your employees to stay in the motel off the freeway.

Leaders create change:
If you lead, you will cause changes. Be prepared for them and their impact on people within, and outside, your group. If you are not making changes, you are not leading.

Don't Limit Yourself:
The difference between leaders and managers is that leaders do not set limits on themselves. There are enough people trying to limit what you can do. Don't be one of them.

Anyone can steer the ship in calm waters:
What will set you apart in your career is how you perform during the tough times. Don't become complacent and relax just because things are going well. Plan ahead for the downturn.

You have to make a difference:
The group you manage has to be more effective, more productive with you there than they would be if you were not. If they are as productive without you, there is no business sense in keeping you on the payroll.

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How to Break a Bad Habit

Habits are automatic behaviors that can be changed with patience and persistence.

Steps:
1.Decide how serious you are about breaking the habit. In addition to a strong commitment, you'll need time and energy to pay attention to your behavior so that you can change it.

2.Keep track of when you do the behavior. Keep a notepad or journal handy.

3.Write down when it happens (what is the situation) and what you were thinking and feeling. Writing increases your awareness of when and why you have this habit.

4.Read and think about what you write down. What does this habit do for you? Is it a way to deal with feelings of boredom, anxiety, stress, anger?

5.Think of what you could do instead of the habit that would be a more positive way to deal with the feelings or situation. Write down some simple alternative behaviors that you could do instead. Pick one you want to practice.

6.Try to catch yourself when you find yourself doing the habit and stop yourself as soon as you can. Start the alternative behavior you decided you wanted to do instead.

7.Aim to do this once a week and increase the number of times per week over time. The more you practice a new behavior, the more it becomes the new behavior habit.

8. Get support from others by letting them know you are working on the habit and telling them what they can do to help.

Tips:
Be patient with yourself. Habits are so automatic and unconscious we don't realize we are doing it until we are already doing it. Be kind to yourself. Please note beating yourself up is another bad habit to be broken.

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Time Efficiency

The secret lies in the ability to organise efficiently the twenty four hours in each day, the sixty minutes in each hour, down to sixty seconds in each minute.

The ability to use time well applies to service, business personnel, the man and woman at home, and the student at school. This test will help you assess your time-organisation score.

1. Do You Use Time Efficiently?
2. Do you make lists of things to do, purchases to make, places to go?
3. Does it bother you if your watch runs too fast or too slow?
4. Do tasks often take longer than you anticipated?
5. Can you usually estimate the time correctly (within 15 minutes) without looking at a timepiece?
6. Do you live by a fairly well-set schedule for rising, meals and going to bed
7. Before falling asleep at night or rising in the morning , do you plan the day to come interms of things to be done?
8. Are you usually punctual for work and appointments?
9. Do you often have the feeling of panic because you think you have more things to do than time to do them?
10. Do you waste time in trying to find things such as keys, the correct folder of correspondence, the mate to your pair of shoes?
11. In Your buisness (Office, home or school) do you find yourself taking prolonged time for breaks such as coffee, cigarettes, cokes or sessions in the rest room?
12. Do you often spend long sessions on the telephone talking to friend about little or nothing?
13. Whether in the office, at home or in school, do you have the tools of your trade near at hand and readily available?
14. Are you prone to daydream?

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How to Work Efficiently

We'll keep this short so you can get back to work.

Steps:
1.Keep your desk and your files organized to avoid wasting time shuffling through piles of paper.
2.Go through your inbox at the beginning of each work day. Either throw away, file or follow up on each item.
3.Prioritize a list of the tasks you need to accomplish that day.
4.Delegate tasks to co-workers and assistants, if possible.
5.Finish one task before you go on to the next.
6.Have someone else answer your phone, if possible. Give instructions about calls you wish to take and those that can be returned later.
7.Communicate effectively and plan carefully to make sure a job is done properly the first time around.
8.Schedule when you are available to colleagues to avoid constant interruptions. Close the door if you need to.
9.Take breaks - a short walk or quick lunch away from the office will increase your overall productivity.
10.Before leaving for the day, tidy up your desk and make a short list of projects you will need to do the next day.
11.Try not to take work home. You need the break.

Tips:
Determine when you have most energy in a day and tackle the most important or most difficult task at that time.
Recognize that certain days (usually Monday or Friday) are more hectic than others. Be realistic when scheduling those days. Exercise and a healthy diet boost your energy level and increase your productivity. If you get completely snowed under, hire an assistant from a temp agency to get you through the crunch.

Warnings:
Avoid regularly going out for long lunches with colleagues or clients - large meals make for unproductive afternoons. Beware of time-consuming habits such as procrastination and indecision.

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Appointing a Consultant

Observe the following, when appointing a consultant

Time and attention: If your candidate seems rushed or preoccupied during your meeting, forget it. He or she won't give you the attention you need.

Experience with similar subject or businesses: Every small business is different. You need a consultant who understands your subject or business.

Foresight: Ask the candidate two key questions:
1. What problems am I likely to have?
2. And how can you help me avoid them?

Communication: Your consultant should be able, and willing to explain even the most complex situation in terms you can understand.

Affordable Fees: Before you hire a consultant, make sure you understand his or her fee system. Ask about fees for specific jobs.

A personality you can work with: After all you should like your consultant. Would you feel comfortable calling this person for advice? Do you trust this person with your subject or business?

A willingness to teach: Find a consultant who will help you learn about the issues.

Good references: Ask for references from similar subject or small-business owners. Call each reference, and ask them to convince you that the consultant will do a good job for you.

If you are not convinced, keep looking...

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Recommended Sleep Position for Healthy Person

What sleep position do you recommend for a relatively healthy person?

Orthopedic correct sleep is where you sleep in a position that doesn't cause undue stress to the spine, the muscular system or the nerves. You don't want to put undue stress on a certain part of the body. The position that I think works the best for most healthy people is the fetal position, where the person lies on either side, with the legs flexed toward the abdomen and the back also slightly flexed. This takes most stress off the spine and also allows the organs to spread themselves out so there isn't so much intra-abdominal pressure against the diaphragm. A pillow under the head or neck will deflect a lot of weight from the shoulder you're lying on, so there isn't pinching of the nerves that run from the neck into the arms.

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Money Management

One of the nicest parts about celebrating a New Year is that it affords us a natural break in our lives to take a fresh look at things. It is also motivational in helping us dive into an old project with renewed vigor. The middle of winter, after the holidays, and the New Year boundary often get people focused on their finances.

One of the FIRST lessons of money management is what is termed "The Time Value of Money" or "The Power of Compound Interest."

Even if you aren't at the "beginning" of your financial life, the importance of this lesson still stands. Starting today is better than starting tomorrow. Starting this week is better than starting next week. And this year is so much better than next!

In the words of Charles Schwab, "The best place to start is where you are with what you have."

The Time Value of Money

To illustrate the power of compound interest, let's compare a hypothetical example of two savers-one who starts the process early, and the other who waits awhile.

The first person begins saving at age 21. She invests Rs.100 every month for only ten years, and stops the process on her 31st birthday. At that point, her total investment is Rs.12,000, and she lets it sit, earning interest, until retirement at age 65.

The second person waits until age 35 to begin saving for retirement. She also puts away Rs.100 every month, but continues to do so up until age 65. So her total investment is Rs.36,000. Like the first person, she never touches a penny of the investment until her retirement.

So who ends up with more money? Intuition might say that the second person, who invested more (Rs.36,000 instead of Rs.12,000) would end up ahead. But the earlier investor has time and compound interest on her side. Assuming an annual return of 8%, compounded monthly, the first investor would end up with Rs.3,00,053, while the second would only have Rs.1,50,030. In other words, the first person would invest Rs.24,000 less than the second, but would end up with Rs.1,50,023 more!

Let's look at a few more examples to drive this point home. Suppose that the first person, instead of stopping their investment at age 31, had continued investing Rs.100 every month until retirement at age 65? There, her total investment of Rs.52,800 would result in a nest egg of nearly a half million dollars: Rs.4,89,120!

Now, take the example to the extreme. Let's pretend you just had a new baby, and wanted to ensure a golden retirement for her or him. When baby is born, you begin depositing Rs.100 every month into an investment account. You continue to do that until the child's 6th birthday, at which point you stop. You leave the money in the account and never touch it. Again assuming the 8% interest rate, when the child retires at age 65, your investment of Rs.7,200 would have grown to over a million dollars-Rs.11,07,869!

Naturally, these are hypothetical examples and the results of your own investments may earn more or less than the amounts given. Also, taxes will have to be paid either on the interest as it is earned, or, if the investments are in a tax-deferred account, when the money is withdrawn. Those facts notwithstanding, the point is still worth noting. Starting today is better than starting tomorrow. Starting this week is better than starting next.

Aside from starting early, another major variable in the retirement savings process is the amount you save every month. Obviously, the more you put away, the larger your savings, and the faster your investment will grow.

With a carefully constructed budget, you will have an excellent understanding of your monthly income and expenditures. That knowledge will translate directly into how much you can afford for your retirement savings. Meet with a financial or investment analyst, or the Personnel or Compensation office at your place of employment, and begin your program. Make the savings a permanent part of your budget. Years from now, you will be so glad you did!

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Rules of Living

Every society has rules for interpreting life. These rules explain the way things are. Some rules help you create and maintain resiliency and other rules hinder you. A common rule in our society is that, "Mistakes are bad." Following this rule you try not to make any mistakes because if you do, it means that you too are bad. You try to be perfect.

Let's say you adopted the rule, "Mistakes are bad". While working on a project (building a table, baking a cake, or completing a work assignment) it did not turn out as expected. Somewhere along the way a mistake was made. Once the mistake is discovered that inner voice starts talking and you hear, "Well, look at this. You really screwed up. You can’t do anything right. You are so stupid. Why do you even bother to try. You should just give up." Soon you begin to feel miserable. Your mood plummets. You are angry and frustrated and ready to give up.

If a friend comes along, finds you in despair, and asks what is wrong, you might say, "Well look at that table I was making. See how it wobbles. It is all wrong." You are suggesting that the table is responsible for your mood.

What has actually brought about your distress? Was it the mistake you made or your reaction to the mistake? The answer is that it was your reaction to the mistake. It was the negative inner dialogue that you engaged in. All that inner criticism upset you. A mistake is just an event and there can be many possible reactions to it. The reactions all depend upon what you think the mistake means. What you think the mistake means depends on your rule for mistakes. Many of us learn that a mistake is a bad thing and a sign of failure. Our rule says simply that, "Mistakes are bad. If you make one then you are bad."

This is just one rule. There are other points of view. When my daughter was six years old and trying to learn to ride a bicycle she taught me a different rule. After falling off the bike many times as you do with this learning process, she observed that, "When you learn to ride a bike you have to start with the falling down." This was true. Fall off enough and you learn to ride. So, we learn by making mistakes.

A mistake is actually the first step in learning. When trying to learn something that is new to you, the learning comes from making a mistake and correcting it. If you make no mistakes, you don't learn. I like snow skiing and when I take a lesson the instructor usually reminds me, "If you are not falling, you are not learning." So mistakes are not bad, they are good. Maybe you should make as many mistakes as you can in order to more quickly learn. The next time that you make a mistake become excited and say to yourself, "This is great. I am going to learn something now!" Try this "rethinking" approach to any problem and your mood and behavior will improve.

Once my wife was baking a cake for our daughter to take to the school bake sale. She does not like to bake but was willing to make the effort. After several hours when the cake was removed from the oven and the icing was applied, it began splitting down the middle with a large crevice. The cake was "ruined." It was late in the evening. Too late to start over or to go to the store and buy a "real" cake.

My wife’s inner dialogue was stated loud, clear, and audible, "This is terrible. I can’t send that cake to school. What will people think? I know I can’t bake. Why did I try? Everything I do fails. I will never bake again!" A mood of anger and frustration filled the kitchen. As an outside observer I took a chance and suggested a theme cake. "Why not put a sign on it that says, ‘Grand Canyon Cake.’" This bit of humor helped her to change the inner dialogue. It was no longer a disaster. It was only an annoyance and it did not have to be that. The mood changed, the cake was sent to school, and it did sell.

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Freedom

Freedom is the ability to act without the initiation of force (or its threat) being used against you. You have a right to freedom because your life is your property, yours to live as you see fit (as long as you do not violate the right to life and liberty of another).

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Courage

Courage is integrity in the face of danger. The danger may be a threat to your life or simply the possible failure at some task before you, such as persuading others of the truth of your ideas. Courage is not the senseless sacrifice of your life and time to an undertaking that is clearly doomed to defeat. It is dedication, in action, to that which is possible.

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